We’re Hiring!

Venue and Event Sales Manager

Schedule: M-F 15-20 Hours per week between the hours of 8am-6pm.

About you:
You love bringing people together to create a community and consider yourself to have a great work ethic. You enjoy switching gears throughout your workday and thrive on variability. You love celebrations, are organized, detail oriented and an exceptional communicator. You are very capable of working on simultaneous projects and changing deadlines. Customer service and hospitality are part of who you are and come second nature. You’re forward thinking and are looking for growth opportunities. 

Must haves: 
Associates Degree
Excellent verbal and written communication
5+ years professional experience
G Suite
Customer Service experience
Sales experience
Events, Restaurant or Hospitality background

Nice to have: 
Alameda local
TripleSeat
All Seated
Digital storytelling
Marketing background
Mail Chimp
CRM
Wordpress
Adobe Suite
Canva

Venue and Event Sales Manager Responsibilities and Tasks: 

• Open and close the space for coworking members, assist members with our IT platforms, monitor shared amenities, upkeep refreshments such as fruit and coffee bar, keep the space clean and running smoothly

• Maintain and update all internal calendars including Gsuite,Tripleseat and Proximity

• Proactively book meeting spaces for coworking and community members, manage meeting room schedule

• Answer all incoming event inquiries within a timely manner on event platforms including Peerspace, Eventective, and through internal leads

• Schedule and host venue tours with potential clients

• Vendor management and communication as needed

• Draft all proposals, contracts and reconcile financials for all events

• Drive growth and promotion of PHOENIX via custom deal offerings through social media and grassroots marketing practices 

• Communicate event schedules weekly with staff including: Event Hosts, bartenders, bussers and janitorial staff ensuring the event and venue needs are fully covered

Compensation: 

Starting wage = $27/$Hr-Pay Scale based on performance with substantial growth potential. To be reevaluated @ 3mo, 6mo, 1 year.

POSITION: EVENT HOST

We are looking for Freelance Hosts to help manage our event venue in Downtown Alameda. Must have weekend availability, be professional, reliable, and flexible! Alameda/Oakland local residency is a plus.  

Responsibilities/Tasks :

• You are the representative of PHOENIX during events. You open the doors for our guests and assist them with setup and break down. During the events, you are available for questions and will keep an eye on anything facility related.  You are the protector of the space, making sure guests treat the space with respect. 

• During events, there will be some downtime. During this time, you will work on event planning + easy marketing related tasks on your own laptop. There will be some organizing and cleaning tasks as well. 

• Assist with any add-ons,decor rentals & AV equipment. 

  
  
  

  Requirements/Tools:

• Your own laptop

• Basic computer literacy skills and ability to (learn how to) work with planning software: Tripleseat, All seated, Trello, Google Drive, etc.  

• Approachability, Great Communication, Interpersonal Skills, Problem Solving Abilities, Multi-tasking

• Must have a quick response rate to all emails/texts from the event coordinator. 

• Availability on weekends (up to 3 events per month required) 

We are looking for:

A person with a flexible schedule and a positive attitude. Experience in the hospitality or event industry is a bonus. We strive to create a quality experience for our guests and one of the most important aspects of their experience is a helpful and facilitating host; a relaxed person with a smile and a ‘can-do’ attitude. 

Compensation:

Independent Contractor (Non-Employee, Monthly Invoicing)

Approx 3 event opening/closing training required.

Starting pay $25/hr. Hours depend on the number of bookings per week. Flexibility in choosing the events that work well with your schedule.

APPLICANTS : Please send your resume and a motivation letter to hello (at) phoenixalameda.com